Conferences
When it comes to hosting a truly exceptional and memorable luxury conference, the choice of venue is paramount. A luxurious conference venue can elevate your event, leaving a lasting impression on attendees. Here's some text highlighting the key features and benefits of luxury conference venues:
Unparalleled Elegance and Ambiance: Our luxury conference venues are meticulously designed to exude an air of opulence and sophistication. From grand chandeliers to tasteful decor, every detail is carefully curated to create a stunning and memorable atmosphere.
Exquisite Catering: A conference is not just about what's discussed, but also what's served. Our luxury venues offer gourmet catering options that will tantalize the taste buds of your attendees. From elegant coffee breaks to sumptuous multi-course meals, we provide culinary experiences that match the opulence of the venue.
Professional Service: Our dedicated and experienced staff is committed to providing impeccable service. From event planning to on-site coordination, we are here to ensure that your conference runs flawlessly and that all your needs are met promptly and with a smile.
In conclusion, our luxury conference venues are designed to provide the perfect backdrop for your important event. With a blend of elegance, technology, and unmatched service, your conference will not only be productive but also a truly memorable experience for all attendees. Make a statement and choose the best for your conference—choose a luxury venue that reflects your commitment to excellence.
Venues
Pool Room (40 seater)
Opens up to an inviting swimming pool, perfectly set for any formal session. With a large patio over looking our gardens, the delegates can enjoy a break with fresh country air. Air conditioned for summer and central heated for winter.
- Banquet - 60
- Cabaret - 30
- U Shape - 30
- Classroom - 40
- Boardroom - 30
- Cinema - 100
Pommery
In 1858, the determined young widow, Madame Pommery set out to conquer the national and international markets. She had no qualms about shaking up the rules of corporate management. She was one of the first woman in business to lay out a system for promoting luxury products, including style, branding, communication, and public relations. She invented Pommery’s brand image.
With a beautiful boardroom table, Pommery can accommodate up to 30 delegates, fully equipped with doors that open up to a patio overlooking our gardens. Pommery is ideal for all types of formal sessions.
- Banquet - N/A
- Cabaret - N/A
- U Shape - 30
- Classroom - N/A
- Boardroom - 30
- Cinema - N/A
Back Patio
Tucked away in our courtyard and a new addition to the RMM family is our beautiful and quaint greenhouse.
- Banquet - 60
- Cabaret - 50
- U-Shape - 45
- Classroom - 60
- Boardroom - 30
- Cinema - 100
Pole Evans
Situated within the historic manor house and named after the late mycologist and plant pathologist, Pole Evans, the room boasts a professional setting for intimate or formal meetings and private dinners.
- Banquet - N/A
- Cabaret - N/A
- U Shape - 10
- Classroom - N/A
- Boardroom - 12
- Cinema - N/A
Terms & Conditions
Cancellation and Postponement policy
Cancellation and Postponement policy
Should the conference be cancelled or postponed:
- 21 days prior or less to the date of arrival – 50% of the total estimated amount will be charged.
- 14 days prior or less to date of arrival – 100% of total estimated amount will be charged.
The following cancellation charges will apply if reduction of more than10% of rooms/guests reserved occurs less than 40 days prior to the scheduled arrival date.
- 40 – 21 days prior to arrival = 50% of the total cancelled reservation value.
- 20 – 8 days prior to arrival = 75% of the total cancelled reservation value.
- 7 – 0 days prior to arrival = 100% of the total cancelled reservation value.
All monies are non-refundable once paid by the client. Any refund will be on the same basis as per the first point above.
River Meadow Manor reserves the right to cancel any booking forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of River Meadow Manor, which shall prevent it from performing its obligations. In these circumstances every effort will be made to find an alternative venue.
All changes and cancellations to be made by the client in writing and signed off.
Risk, Loss, Damages
While River Meadow Manor features a generator, we shall not be held liable for interruptions of services (water, electricity and sanitary).
Whilst every precaution will be taken to ensure the safeguarding of your belongings, River Meadow Manor will not be liable for loss or damage to any property whatsoever. We recommend that all personal and valuable property be removed directly after the conference, provided any such loss was not caused due to the negligence and\or wilful act or omission of River Meadow Manor or any of its representatives.
Should the River Meadow Manor building, surrounding gardens be damaged by the client or any of the client’s suppliers during the set-up break down operations of the conference, the client shall be held responsible and will be billed accordingly. Notwithstanding any provisions in this agreement to the contrary, the client shall only be liable for loss or damage which arises as a direct result of the negligence or wilful misconduct of the client or any person for whom the client is vicariously liable at law. The client shall not be liable for any indirect, special or consequential loss or damage howsoever arising including, without limitation of the aforementioned, loss of profits and loss of income. Notwithstanding the aforementioned provisions, the client’s liability in any event shall be limited to a cumulative maximum of R1,000,000.00
River Meadow Manor, its employees or any person employed at any conference will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever. Should there be negligence from River Meadow Manor, or its employees, only then will River Meadow Manor be held responsible for any loss or damage suffered.
Supplementary Information
Supplementary information details are required 7 working days prior to the arrival date in respect of:
- Number of delegates for catering and room-setup purposes.
- Special dietary requirements. Eg. Halaal, kosher, vegetarian etc. (this is very important as it is embarrassing for both parties if one of the delegates is expecting a special meal and no provision has been made.)
- Outdoor activities
- Rooming list as per the attached rooming allocation
- Conference room set-up and requirements
- Conference itinerary
- Accounting and billing instructions
The client or agent acting for and/or on behalf of the client will be liable for all damages incurred to the venue or its contents during the conference and indemnifies the venue fully in respect thereof. The confirmed person as stated, shall be responsible for the full payment of the final account. Should individual accounts not be settled on departure, those accounts will be transferred to the master account for which the company will be held responsible. Any additional charges such as telephone, stationary, services, beverages etc. Will be reflected on your master account. Master account outstanding balance is payable within 7 (seven) working days of departure by the following method
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